Skip Navigation LinksHome : Tools : Interlocation Transfer : Interlocation: How to Complete

How to Fill Out an ILTF


STEP 1:
Download an ILTF form [pdf]


STEP 2:
Complete the ILTF form with the appropriate information according to the chart below.


iltf

Location Field Name Type of Information
A Date Prepared Enter Month (1-12), Day (1-31) and Year (00-99)
 
B Effective Fiscal Year Enter the year that the ILTF is effective (e.g. 2006-07)
 
C Account Title Enter the name and location of account (e.g. "UCSD CalSpace," "UCLA Biology," or "UCOP State Support"
 
D Loc 1

Location 1 - Enter the affected campus according to the table below:

Loc 1 Code Campus
01 Berkeley
02 San Francisco
03 Davis
04 UCLA/Office of the President
05 Riverside
06 San Diego
07 Santa Cruz
08 Santa Barbara
09 Irvine
10 Merced

 
 
E Loc 2

Location 2 - Enter the controlling agent according to the table below:

Loc 2 Code Controlling Agent
1 Local funds - Controlled by campus
2 Systemwide funds - Controlled by UCOP

Notes on Location 1 and Location 2 Coding:

  • Loc 1 and Loc 2 are commonly represented in a X/Y format (e.g. 06/1 = UCDS/Local Funds)
  • Transfers to/from UCOP should be coded 04/2. UCOP's funds are housed on the Los Angeles campus (04)
  • Transfers coded 06/2 involve UCSD systemwide funds (alpha location "O") See "I-Description of Transaction"

 
 
F Account Enter the translated IFIS account code according to the table below. Account codes for other campuses must be obtained from the department/program on that campus.

Appropriation Entry: Translation is based on the first two digits of the IFIS Program Number and the last four digits of the IFIS Organization Number (XXXX = Last four digits of the IFIS Organization Number and YYYY = Last four digits of the IFIS Program Number)

IFIS Org + IFIS Prog ILTF Description
41XXXX + 40YYYY = 40XXXX Instruction
41XXXX + 44YYYY = 44XXXX Research
41XXXX + 62YYYY = 62XXXX Public Service
43XXXX + 43YYYY = 43XXXX Academic Support
60XXXX + 60YYYY = 60XXXX Library
61XXXX + 61YYYY = 61XXXX University Extension
66XXXX + 66XXXX = 66XXXX General Administration
68XXXX + 68XXXX = 68XXXX Student Services
72XXXX + 72YYYY = 72XXXX Institutional Support
76XXXX + 76YYYY = 76XXXX Auxiliary Support
78XXXX + 76YYYY = 78XXXX Student Financial Aid
80XXXX + 80YYYY = 80XXXX Provision for Allocation

Revenue Entry: An offsetting revenue account entry must also be included on interlocation transfer of funds. Enter the revenue account according to the table below.

Fund Range Revenue Account
04100A - 09599Z 119750
18000A - 18069Z 218000
18070A - 18199Z 218001
18200A - 18999Z 218002
19900A - 19999Z 219900
20000A - 20299Z 119850
34100A - 39599Z 119820

Extramural Fund Revenue Account
69895A - 69895Z 119850
69750A - 69751Z 119850
75000A - 75999Z 119700
76000A - 76999Z 119710
 
G Fund Enter the first five digits of the IFIS fund number (e.g. UCSD's 19900A = 19900 or 75999Z = 75999)
 
H Sub

Enter the Sub-Account Number according to the table below

IFIS Account No Sub Description
60XXXX 0 Academic Salaries
61XXXX 1 Staff Salaries
62XXXX 2 General Assistance
63XXXX 3 Supplies & Expense
64XXXX 4 Equipment
65XXXX 5 Travel
66XXXX 6 Employee Benefits
67XXXX 7 Used at Campus Discretion
68XXXX 8 Unallocated
69XXXX 9 Recharges

 
 
I Description of Transaction Enter the campus location and ILTF account number that the funds are coming from or going to. For example
1. Local Funds - Transfers involving local funds should use "numerical" campus location codes in the description.
  • From UCSD/Acct 446210 = Fr: 6-446210
  • To UCB/Acct M54678* = To: 1-M54678

2. Systemwide Funds - Transfers involving systemwide funds should use "alphabetical" campus location codes in the description.
  • From UCSD/Acct 446210 = Fr: O-446210
  • To UCB/Acct M54678* = To: J-M54678

* The Berkeley campus uses letters in their account codes. Note: Do not confuse them with alpha location codes

Local Campus Code (Numeric) Systemwide Campus Code (Alpha) Campus
1 J Berkeley
2 K San Francisco
3 L Davis
4 M Los Angeles/UCOP
5 N Riverside
6 O San Diego
7 P Santa Cruz
8 Q Santa Barbara
9 R Irvine
10 S Merced

 
J Current Year Amount Enter the current year dollar amount. Debits should be entered in the "Transfer From DR" column and credits should be entered in the "Credit to CR" (Do not use DR/CR +/- indicators)
 
K Permanent Amount Enter the permanent dollar amount (Whole dollars only)
 
L Prepared By Enter preparer's name
 
M Telephone Number Enter preparer's telephone number
 
N E-mail Address Enter preparer's e-mail address
 
O Totals Enter the total of all line items in each column. All debits must equal all credits in both current year and permanent transfers. (These fields sum automatically in the pdf format)
 
P Explanation

Enter a detailed description of transfer and the Full Accounting Unit (FAU) for both campuses

For example:
To fund the new XYZ program. Refer to July 1, 20XX letter from President Atkinson to Chancellor Dynes.
FROM: M-440987-19900-8
TO: BIOBD01-416210-19900-440000-680000

 
 
Q Approvals Enter the name of the appropriate approver(s) for this document


STEP 3:
Print out completed ILTF Document.

STEP 4:
Acquire all necessary and appropriate signatures.

STEP 5:
Mail approved ILTF document via campus mail to the Campus Budget Office (Mail Code 0936).

Tools Overview Index Request Employee Benefits
Budget Query Tools Online Transfer of Funds Interlocation Transfer Salaries

Hot Topics

We've remodeled our website. Please look around and let us know what you think.

Links

Site Search:

Search Functionality Coming Soon...
Click here to [close]