Salaries
Click the following link to see the Guidelines for 2007-08 Merit Increases for Policy-Covered Employees.Click the following link to see a summary of salary action journals:
Guide for Funding Salary Increases from the Central Salary Pools
Step 1:Process an Online Transfer of Funds (OLTF) with the proper Type Code in the Permanent Budget section of the transaction.
| OLTF Type Codes | |
|---|---|
| Type Code | Description |
| 4 | Academic Merit |
| 5 | Staff Merit |
| 6 | Academic Range |
| 7 | Staff Range |
| 8 | Reclassification |
| 9 | Six-Month Increase |
| A | Turnover |
| B | Miscellaneous |
Step 2:
Fund the increase from the proper pool according to salary action and fund number.
| Central and Range Provisions | |||||
|---|---|---|---|---|---|
| Staff Merit/Range (Subaccount 61) | |||||
| Fund | Index | Organization | Program | SAU | Subcampus |
| 19900A | RMGBD66 | 801531 | 800000 | 0 | 1 |
| 19906A | RMGBD5F | 801531 | 800000 | 0 | 1 |
| 19924A | RMGBDPR | 801531 | 800000 | 0 | 1 |
| 19900Z | RMGBDDW | 801700 | 800000 | 5 | 1 |
| Academic Merit/Range (Subaccount 60) | |||||
| Fund | Index | Organization | Program | SAU | Subcampus |
| 19900A | RMGBD66 | 801531 | 800000 | 0 | 1 |
| 19900Z | RMGBDDW | 801700 | 800000 | 5 | 1 |
Step 3:
Include a detailed description outlining the reasons for accessing central salary provisions. Campus policy states:
" All amendments to the operating and permanent budgets should contain descriptive information with sufficient justification and operational data to permit independent analysis and recommendation. "
| Example Descriptions to Use When Accessing Central Salary Provisions | |
|---|---|
| Action | Description |
| 10/05 CX Range | J. Smith, ID#, Title Code XXXX, Rep-CX, missed the 10/05 update cycle due to a coding error on his merit review date. Merit was approved by HR and manually entered in PPS on 9/30/05. Providing funding for a one step increase from $2,077/month to $2,152/month. |
| 10/05 Non-Rep Merit | Suzie Manager, ID#, Title Code XXXX, Non Rep - PSS, was not auto funded for the 10/05 merit cycle due to an error in staffing (FTE had an end date). Error has been corrected in PPS. Providing funding for a 2% increase from $3,000/month to $3,060/month. |
| CX Provision Range | Provision #XXXXXXXX, Title Code XXXX, Rep-CX, was not auto-funded for the 10/05 range. Providing 1% range funding of $XX.00 to bring provision to step one. |
Please feel free to use the examples above and change the variables as needed. This will help prevent duplication of efforts and also ensure that the required data is available for reference. In addition, the Campus Budget Office relies on the VC staffing analysts to provide detailed descriptions in the interest of accurately reporting salary activities.
